Widely varying processes and little coordination across teams, leading to overlapping project timelines. This negatively impacts participation rates.
Inconsistent quality because not every team has a participation specialist to guide project design or engagement methodology.
A patchwork of tools across departments, creating different resident experiences and resulting in lower trust and participation.
Difficult-to-measure outcomes, making it hard to demonstrate the ROI of engagement or show leadership what is improving.
Engagement is dependent on a few internal champions, instead of a process that any team can confidently follow.
600+ implementations taught us: Many municipalities face these same challenges.
Salt Lake City was one of them.
Citywide, we lacked structure and guidance on engagement best practices. We were siloed and had no overarching vision to guide and unite us across departments. We were duplicating efforts, sending mixed messages, and disproportionately engaging residents. Frustration among constituents led to internal frustration.
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Here's what you want to do: optimize your internal organization and prep for maximal platform adoption.
Strong adoption starts at the top.
Leadership stays engaged when they have visibility into what's working, what isn't, and why
Click to see how →
1. Run an internal audit to map strengths, gaps, and frustrations across teams.
2. Form a cross-department working group to align on needs and priorities.
To scale engagement, you need tools that grease the wheels, not gum them up.
Click to see how →
1. Standardize workflows, from intake to project design and reporting.
2. Look for a collaboration-first workspace with built-in internal commenting and routing, and a shared project planner.
3. Use AI to speed up analysis and blend input from online and offline channels.
Teams deliver better, faster work when guidance and examples exist in one place.
Click to see how →
Make the following available to everyone:
1. An inspiration gallery with real examples.
2. A toolbox with training resources and best practices.
3. Project templates and intake forms.
Measurement isn’t just about proving impact externally. Internally, it’s what reinforces new behaviors and makes the platform “stick”.
Click to see how →
1. Define shared success metrics (e.g., representativeness, sentiment).
2. Use simple feedback KPIs: acknowledge input → show influence → close the loop by communicating back.
3. Share clear reports that show how engagement made a difference.
Salt Lake City didn’t jump straight into a new platform. They started by mapping existing tools, uncovering inefficiencies, and securing leadership buy-in.
Only then did they bring in Go Vocal’s engagement platform, to digitize and reinforce the structure they defined.
Today, the platform helps them:
Gaining Go Vocal as engagement software has not only given us a new platform, but has been a perfect excuse to standardize and centralize our best practices and processes to ensure Salt Lake City is united in our engagement efforts while still supporting the respective efforts of every team.
Go Vocal can’t reorganize your structure for you. Nor can we replace internal and foundational human interaction.
But we can guide you with:
Rolling out a new platform shouldn’t mean figuring it out on your own.
That’s why you get our support not just during adoption, but well before it.
Keep leadership buy-in by proving engagement works
Make your workflows smoother and more effective
Learn from others (and get expert backup when you need it)
Measure what matters — and close the loop
500+ local governments and organizations trust Go Vocal's community engagement software for their projects. Explore our case studies to discover tips and best practices from successful initiatives leveraging our digital community engagement platform.
Set up a personalized demo. No strings attached. One of our experts will show you how our platform can make your engagement processes more streamlined and a whole lot more effective.
